A late entry authorisation is an exceptional waiver granted to a student on mobility who, for various reasons, cannot attend the higher education institution on the official start date. In such a situation, it is crucial for the student to quickly communicate with the concerned higher education institution to explain the reasons for their potential delay. In this article, we will examine the common reasons why students might resort to it, and the steps to follow to obtain this authorisation.
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Reasons for Requesting a Late Entry Authorisation
Several circumstances can lead a student on mobility to request a late entry authorisation. Among the most common reasons are visa issues causing delays in administrative procedures, unforeseen medical or family reasons, financial difficulties requiring more time to settle matters related to accommodation and tuition fees, or constraints related to previous academic or professional commitments.
Also read: Studying in France, how to finance your studies?
Steps to Obtain the Authorisation
Prepare a Written Request: The student must write a letter detailing the reasons for the delay and provide supporting evidence to substantiate their request. Relevant documents might include medical records, proof of ongoing visa procedures, bank statements to prove financial difficulties, etc.
Submit the Request to the Institution: Once the request has been prepared, it must be submitted to the higher education institution where the student has been admitted. The university or school will evaluate the request and make a decision based on the specific circumstances.
Follow the Institution’s Guidelines: If the late entry authorisation is granted, the institution will provide guidelines on the new arrival date and additional steps to follow.
Also read: What should you know before applying to Campus France?
Sample Request for Late Entry Authorisation
Here is a sample request for late entry authorisation that you can use as a reference. Remember to personalise the letter according to your specific situation, adding relevant details and providing the necessary supporting documents.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Campus France Number]
[Name of the Educational Institution]
[Institution’s Address]
[Postcode, City]
[Date]
Subject: Request for Late Entry Authorisation
Dear Sir/Madam,
I am writing to seek your kind consideration for my request for late entry authorisation for the academic year [year]. Having been accepted to join [name of study programme] at your prestigious institution, I am delighted with this opportunity to study in France.
However, due to unforeseen circumstances beyond my control, I am currently unable to join the institution in time for the official start date, scheduled for [start date]. I wish to inform you that these circumstances are as follows: [explain in detail the reasons for your delay, such as ongoing visa issues, family reasons, financial difficulties, health problems, etc.].
To help you better understand my situation, I have gathered the necessary supporting documents, including:
- [List the supporting documents you are providing, such as proof of visa procedures, medical documents, bank statements, etc.]
I am fully aware of the importance of the university start and the need to follow the academic programme from the beginning. Therefore, I commit to catching up on any missed content upon my arrival, and I will do my utmost to make up for any potential delay.
I assure you that my dearest wish is to join your institution and successfully pursue my studies at [Name of the Institution]. I am convinced that this learning experience will allow me to significantly develop my academic and professional skills.
I sincerely thank you for considering my request for late entry authorisation. I remain available for any further information or clarification you may require regarding my situation.
Yours sincerely,
[Signature]
[Your Name]
Also read: Foreign students: Discover 4 good reasons to have your driving licence before arriving in France!
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